Business Services Action Item

DATE:	Tuesday, September 10, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between The School Board of Pinellas County, Florida and W.H. Reynolds Distributors, LLC d/b/a Trimark USA, LLC - Invitation to Bid (ITB)#19-165-063 Color Point/Low Temp Serving Line Equipment (Business Services Division)
EXECUTIVE SUMMARY
On September 5, 2018, The School Board of Pinellas County, Florida issued ITB #19-165-063 for Color Point/Low Temp Serving Line Equipment.  If approved, Hillsborough County Public Schools (HCPS) will piggyback The School Board of Pinellas County’s agreement with W.H. Reynolds Distributors, LLC d/b/a Trimark USA, LLC for Low Temp Serving Line Equipment. The School Board of Pinellas County’s contract with W.H. Reynolds Distributors, LLC d/b/a Trimark USA, LLC is currently valid through December 10, 2019, and may be extended through December 10, 2021.  HCPS will commence its use September 11, 2019.  Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices form contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Annual expenditures are estimated to be $150,000. Because these products are used districtwide, there is not one specific project number assigned for these purchases.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey Murphy, General Manager, Procurement Services MaryKate Harrison, General Manager, Student Nutrition Services

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations 813-272-4004		Chief Business Officer (813) 272-4270
		B 6.18
Hillsborough County Public Schools (Florida) * Mtg.#20190910_930 (Board Meeting followed by Public Hearing) * Section B Item# 6.18