HCPS FL Logo Business Services
Action Item
DATE: Tuesday, October 15, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Enterprise Leasing of Florida LLC - Invitation to Bid (ITB) #19142-DST-VT Van Rental (Business Division)
EXECUTIVE SUMMARY
On August 15, 2019, Procurement Services, in conjunction with the Athletics Department, issued an ITB to establish fixed pricing for van rentals.  Vans are used to transport secondary school team members to and from sporting events such as tennis, golf, and other events where Hillsborough County Public Schools bus transportation is deemed inappropriate or unavailable. 

The initial term for this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $200,000 will be available in the Athletics Budget. For tracking purposes, the project number specific to this agenda item is 6415. As of September 6, 2019, the remaining balance less encumbrances for this line item equaled $206,720.49.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Lanness Robinson   Gretchen Saunders
Director, Athletics Department
(813) 273-7536
  Chief Business Officer
(813) 272-4270
    B 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20191015_932 (Board Meeting) * Section B Item# 6.14