Business Services Action Item

DATE:	Tuesday, February 4, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from RCS Company of Tampa, Inc. - Request for Proposals (RFP) #19168-DST-BJH Commercial Refrigeration Repair (Business Services Division)
EXECUTIVE SUMMARY
On November 4, 2019, Procurement Services, in conjunction with the Student Nutrition Services Department, issued an RFP for professional commercial refrigeration repair. Services will include district's self-contained kitchens, concession stands, culinary arts classrooms, and nurses stations. The equipment to be serviced under this agreement includes walk-in freezers, walk-in coolers, reach-in freezers, reach-in coolers, ice machines, milk boxes, open air drink coolers, frost top serving counters, and cold pan serving counters. The initial term of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $900,000 are available in the Student Nutrition Department and various district site budgets.  There is not one specific project number assigned for these purchases.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Shani Hall, General Manager, Student Nutrition Services

Christopher Farkas		Gretchen Saunders
Deputy Superintendent of Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.02
Hillsborough County Public Schools (Florida) * Mtg.#20200204_978 (Board Meeting) * Section B Item# 6.02