Business Services Action Item

DATE:	Tuesday, October 15, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from Pro Energy, LLC - Invitation to Negotiate (ITN) #19177-DST-KJ Fuel (Oil Price Information Service (OPIS) Pricing) (Business Services Division)
EXECUTIVE SUMMARY
This ITN was prepared to request replies from qualified firms for the purchase and delivery of 87-octane gasoline and ultra-low sulfur No. 2 red dye diesel fuel.   Fuel is purchased at the daily price posted per OPIS and the suppliers provide a fixed fee or discount. The recommended vendor offered a discount on the daily fuel price for the bulk of our purchases. HCPS purchases approximately 193,200 gallons of gasoline and 2,343,000 gallons of diesel, annually. The initial term for this award shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,500,000 will be available in the Transportation Bus Fuel Account. For tracking purposes, the project number specific to this agenda item is 5335.  As of September 23, 2019, the remaining balance less encumbrances for this line item equaled $1,700,896.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services James Beekman, General Manager, Transportation Department

Christopher Farkas		Gretchen Saunders
Depuity Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.27
Hillsborough County Public Schools (Florida) * Mtg.#20191015_932 (Board Meeting) * Section B Item# 6.27