Business Services Action Item

DATE:	Tuesday, October 15, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by TEC-LINK, LLC - Invitation to Bid (ITB) #19173-DST-KJ Symantec SymEd (Business Services Division)
EXECUTIVE SUMMARY
On August 20, 2019, Procurement Services, in conjunction with the Information Technology Department, issued an ITB to establish fixed pricing for Symantec SymEd software. The Symantec SymEd Bundle is a suite of software utilized by the district to address computer security, software installation, and maintenance.  This bundle licenses anti-virus software for approximately 135,000 devices, including desktops, laptops and servers as well as application provisioning, updating, and encryption.     The initial term of this agreement shall be for one year with two additional 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Continuously improve processes and systems • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,151,517.43 will be available in the Information Technology budget. For tracking purposes, the project number specific to this agenda item is 6953. As of September 13, 2019, the remaining balance less encumbrances for this line item equaled $1,879,214.94.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Rick Laneau, General Manager, Information Technology

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.18
Hillsborough County Public Schools (Florida) * Mtg.#20191015_932 (Board Meeting) * Section B Item# 6.18