HCPS FL Logo Business Services
Action Item
DATE: Tuesday, November 19, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by FCS, Inc. and GreaseCorp - Invitation to Bid (ITB) #19169-DST-VT Grease Trap Cleaning (Business Services Division)
EXECUTIVE SUMMARY
On September 17, 2019, Procurement Services, in conjunction with Student Nutrition Services (SNS) and the Sites and Utilities Department, issued an ITB for grease trap cleaning.  This ITB was done to provide bi-annual cleanings for all kitchen grease traps in Culinary Arts programs and SNS, as well as all concession stands districtwide.

The initial term for this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $130,428 will be allocated in the SNS and Sites and Utilities Department budgets for this project. For tracking purposes, the project numbers specific to this agenda item are 9999 and 8055. As of October 17, 2019, the remaining balance less encumbrances for this line item equaled $490,190.28.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance Department
Shani Hall, General Manager, Student Nutrition Services
Christopher Farkas   Gretchen Saunders
Deputy Superintendent, Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.13