Business Services Action Item

DATE:	Tuesday, November 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Signature Announcements - Invitation to Bid (ITB) #19200-EST-VT Diplomas (Business Services Division)
EXECUTIVE SUMMARY
On October 9, 2019, Procurement Services issued an ITB to establish fixed pricing for the purchase of diplomas, seals, and certificates used for graduating students, districtwide.   The initial term for this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Estimated expenditures of $60,000 will be available in various department budgets districtwide. For tracking purposes, the project number specific to this agenda item is 5300.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Harrison Peters		Gretchen Saunders
Chief of Schools, Administration (813) 272-4071		Chief Business Officer (813) 272-4270
		B 6.17
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.17