Business Services Action Item

DATE:	Tuesday, November 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement between ALC Schools, LLC (ALC) and Region 4 Education Service Center (Region 4 ESC) via Omnia Partners, Public Sector - Request for Proposal (RFP) #R190401 Alternative Student/Customer Transportation; Hillsborough County Public Schools (HCPS) Agreement #19202-PGB-LG (Business Services Division) (Revised Subject)
EXECUTIVE SUMMARY
ALC supplements the District Transportation program using SUVs, minivans, wheelchair accessible vans and sedans to assist in transporting McKinney-Vento, ESE/special needs, out-of-district students, hard-to-serve and multi-district trips.  Supplementing bus service with small capacity vehicles allows the district to not pay for unused capacity, and is able to quickly expand to accommodate the requirements of these student populations.  HCPS will be using two suppliers for alternate transportation services for special needs students. By using both Zūm and ALC, we are able to add additional resources to support the district's needs.  On April 23, 2019, Region 4 ESC awarded RFP#190401 for Alternative Student/Customer Transportation.  If approved, HCPS will piggyback contract # R190401 between Region 4 ESC agreement and ALC to supplement the District’s transportation program. The initial term of this contract is from January 1, 2020, through December 31, 2022.  This contract may be renewed for up to two additional years on a year-to-year basis.  HCPS will commence its use effective January 1, 2020.  Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices form contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  No)
Funds in the amount of $4,500,000 will be available in the Transportation Department budget.  For tracking purposes, the project number specific to this agenda item is 6966.  As of October 2, 2019, the remaining balance less encumbrances for this line item equaled $4,176,024.44.  Funds needed for the remainder of the contract term will be allocated in the next fiscal year.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey Murphy, General Manager, Procurement Services James Beekman, General Manager, Transportation

Chris Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.14R
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.14R