Business Services Action Item

DATE:	Tuesday, November 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Zūm Services, Inc. (Zūm) and The School District of Miami-Dade County, Florida - Invitation To Bid (ITB) #18-024-MJ – Transportation for Special Needs Students; Hillsborough County Public Schools (HCPS) Agreement #19203-PGB-LG (Business Services Division)
EXECUTIVE SUMMARY
If approved, Zūm will supplement the District Transportation program using SUVs, minivans, wheelchair accessible vans and sedans to assist in transporting McKinney-Vento, ESE/special needs, out-of-district students, hard-to-serve and multi-district trips. Supplementing bus service with small capacity vehicles allows the district to not pay for unused capacity, and is able to quickly expand to accommodate the requirements of these student populations. HCPS will be using two suppliers for alternate transportation services for special needs students. By using both Zūm and ALC, we are able to add additional resources to support the district's needs. On July 24, 2019, The School District of Miami-Dade County, Florida awarded ITB-18-024-MJ for Transportation for Special Needs Students. The initial term of this contract is from August 1, 2019, through July 31, 2022.  This contract may be renewed for up to two additional years on a year-to-year basis.  Hillsborough County Public Schools will commence its use effective January 1, 2020.  Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices form contracts awarded by other city or county governmental agencies, or other district school boards
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $500,000 will be available in the Transportation Department budget.  For tracking purposes, the project number specific to this agenda item is 6966.  As of October 2, 2019, the remaining balance less encumbrances for this line item equaled $4,176,024.44.  Funds needed for the remainder of the contract term will be allocated in the next fiscal year.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services James Beekman, General Manager, Transportation

Chris Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.15