Business Services Action Item

DATE:	Tuesday, November 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Windemuller Technical Services, Inc. - Invitation to Bid (ITB) #19081-DST-VT Fuel Dispensing Systems - Maintenance and Repair (Business Services Division)
EXECUTIVE SUMMARY
On October 7, 2019, Procurement Services, in conjunction with the Transportation Department, issued an ITB for the maintenance and repair of fuel dispensers throughout the district.  Services will also include a preventative maintenance program and compliance with EPC and EPA regulations.   The initial term for this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $65,000 will be available in the Transportation Department budget. For tracking purposes, the project number specific to this agenda item is 5335. As of October 28, 2019, the remaining balance less encumbrances for this line item equaled $1,119,844.13.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services James Beekman, General Manager, Transportation Department

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.12