Business Services Action Item

DATE:	Tuesday, November 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Agreement between Duval Ford and the Florida Sheriffs Association (FSA) - Invitation to Bid (ITB) # FSA19 - VEL 27.0 Pursuit, Administrative, and Other Vehicles, and, Accept the Piggyback of the Agreement between Various Vendors and the State of Florida (SOF) Contract #25100000-18-1 Motor Vehicles (Business Services Division)
EXECUTIVE SUMMARY
If approved, the District will purchase 7 Ford Escapes, 71 Dodge Chargers, and 1 Dodge Durango, via the FSA contract and 3 Nissan Pathfinders via the SOF contract for the Security Department’s white fleet.  These vehicles will be purchased to replace the current vehicle lease contract that will expire on February 28, 2020.  Quotes were obtained on other makes and models for price comparisons.  The initial term of the FSA contract is from October 1, 2019, through September 30, 2020.  This contract may be renewed for up to two additional years on a year-to-year basis. The SOF current agreement will expire on November 16, 2019 and there will be a replacement contract on or about November 17, 2019.  The vendors on the current state agreement have agreed to honor the current pricing for these purchases after the new contract is in place. Hillsborough County Public Schools will commence the use of these contracts effective November 20, 2019.  Piggyback agreements may be terminated at any time. These contracts will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices form contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,906,637.32 will be available in the Community Investment Tax Capital Fund 326.  For tracking purposes, the project number specific to this agenda item is 8050.  As of November 4, 2019, the remaining balance less encumbrances for this line item equaled $1,906,637.32.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey Murphy, General Manager, Procurement Services John Newman, Chief, Security and Emergency Management

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.11