Business Services Action Item

DATE:	Tuesday, November 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Purchase of IBM Portal Server Software from Prolifics (Business Services Division)
EXECUTIVE SUMMARY
On October 16, 2018, the Board approved the purchase of IBM Passport Advantage Software from the IBM Corporation.  On July 1, 2019, HCL, a leading global technology company, confirmed the official close of the acquisition of select IBM products for security, marketing, commerce, and digital solutions. As part of the agreement, HCL takes full ownership of the research and development, sales, marketing, delivery, and support for several of IBM offered software products including the IBM portal server software.  The IBM portal server software is required to operate our current Student Information System. The software is no longer available in the IBM Passport Advantage Software licensing structure.  This agenda licenses the continued use of portal server software through the new licensor.  Quotes were obtained from all authorized resellers to determine the lowest and best bid for the Portal and Web Content Manager. In accordance with the Florida Department of Education (FLDOE) Purchasing Policy 6A-1.012, a district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.004(11), F.S., may make any acquisition through the competitive solicitation process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board.
STRATEGIC OBJECTIVES
• Continuously improve processes and systems • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $110,651.28 will be available in the Information Technology budget.  There is not one specific project number assigned for this purchase.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Rick Laneau, General Manager, Information Technology

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.22
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.22