Business Services Action Item

DATE:	Tuesday, February 4, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranked Reply from The Sherwin-Williams Company - Invitation to Negotiate (ITN) #19214-MST-BJH Paint: Interior, Exterior and Spray (Business Services Division)
EXECUTIVE SUMMARY
On November 4, 2019, Procurement Services, in conjunction with the Facilities Maintenance Support Department, issued an ITN to establish fixed pricing for interior, exterior and spray paint to be used on projects throughout the district. This recommendation has been reviewed and approved by the Facilities Maintenance Support Department Manager. The initial term of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $2.3 million will be available in Fund 370, Millage. As product or services are needed, funds will be transferred to the using department. For tracking purposes, the project number(s) assigned for these purchases are 8028, 8047, 8128 and 8147.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent of Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.01
Hillsborough County Public Schools (Florida) * Mtg.#20200204_978 (Board Meeting) * Section B Item# 6.01