Business Services Action Item

DATE:	Tuesday, November 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between The Sherwin Williams Company and The School District of Pinellas County, Florida - Invitation to Bid (ITB) #19-630-082 Paint & Sundries; Hillsborough County Public Schools (HCPS) Agreement #19231-PGB-MK (Business Services Division)
EXECUTIVE SUMMARY
On February 12, 2019, The School Board of Pinellas County, Florida awarded ITB #19-630-082 for the purchase of various paint supplies including block filler, primer, shellac, varnish, interior and exterior paint, and sundries.  If approved, HCPS will purchase paint and paint supplies for school and site maintenance projects, as needed.  The initial term of this contract is from February 13, 2019, through February 12, 2020. This contract may be renewed for up to two additional years on a year-to-year basis. HCPS will commence its use effective November 20, 2019. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $500,000 will be available in Millage, Fund 370.  For tracking purposes, the project numbers specific to this agenda item is 8028 and 8047.  As of Tuesday, November 5, 2019, the remaining balance less encumbrances for this line item equaled $1,290,000.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.23
Hillsborough County Public Schools (Florida) * Mtg.#20191119_933 (Reorganization/Board Meeting) * Section B Item# 6.23