HCPS FL Logo Business Services
Action Item
DATE: Tuesday, January 14, 2020
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Florida Lighting Maintenance, LLC - Invitation to Bid (ITB) #19221-MST-KJ Athletic Field and Parking Lot Lighting - Maintenance and Repair (Business Services Division)
EXECUTIVE SUMMARY
On November 6, 2019, Procurement Services, in conjunction with the Facilities Maintenance Support Department, issued an ITB to establish fixed pricing for the maintenance and repair of athletic field and parking lot lighting.  

The initial term for this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $104,000 will be available in Fund 370, Millage.  As product or services are needed, funds will be transferred to the using department.  For tracking purposes, the project numbers assigned for these purchases are 8020 and 8011.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance Operations
Christoper Farkas   Gretchen Saunders
Deputy Superintendent, Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20200114_977 (Board Meeting) * Section B Item# 6.15