Business Services Action Item

DATE:	Tuesday, February 18, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #19204-MST-KJ Security Items (Security Officer Products) (Business Division)
EXECUTIVE SUMMARY
On November 13, 2019, Procurement Services, in conjunction with the Security and Emergency Management Department, issued an ITB for security officer products.  This bid was prepared to establish fixed pricing for various products used by district security officers including duty belts, flashlights and holders, batons, handcuffs, raincoats, and handguns.  The initial term of this agreement shall be for one year, with four 1-year renewals.  There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for one year from the effective date.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specification.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $100,000 will be available in the Security and Energy Management department budget. For tracking purposes, the project number specific to this agenda item is 6954.  As of January 28, 2020, the remaining balance less encumbrances for this line item equaled $253,438.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services John Newman, Chief of Security and Emergency Management

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20200218_979 (Board Meeting) * Section B Item# 6.08