Business Services Action Item

DATE:	Tuesday, January 14, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Boundless Waters, Inc. d.b.a. The Flying Locksmiths - Invitation to Bid (ITB) #19234A-MST-VT Installation - KeySafe Lock Boxes (Business Services Division)
EXECUTIVE SUMMARY
On November 14, 2019, Procurement Services, in conjunction with the Communications and Electronics Department, issued an ITB for a local service to provide secure installation of key safes at all district school sites. Each lock box will hold one site master key that will allow first responders rapid access to the campus should an emergency arise. The installation of these boxes includes all parts and labor. The initial term for this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Continuously improve processes and systems • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $249,150 are being provided by the COPS Grant and the remaining funding will be provided through District Matching Funds in the amount of $83,050. For tracking purposes, the project numbers specific to this agenda item are 3714 and 8669.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance Department

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20200114_977 (Board Meeting) * Section B Item# 6.16