HCPS FL Logo Business Services
Action Item
DATE: Tuesday, January 14, 2020
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #19183-MST-IV Stage Curtains, Stage Rigging - Inspection, Repair, Cleaning and Fire Protection (Business Services Division)
EXECUTIVE SUMMARY
On November 4, 2019, Procurement Services, in conjunction with the Facilities Maintenance Support Department, issued an ITB to provide stage curtains and rigging inspection, repair, fire protection, and cleaning services for school auditoriums, theatres, and other areas throughout the district. Award of this contract shall be to the overall lowest responsive, responsible bidders, as specified in the bid.

The initial term of this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $93,000 will be available in Fund 370, Millage. As product or services are needed, funds will be transferred to the using department. For tracking purposes, the project numbers specific to this agenda item are 8036 and 8019.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance Department
Christopher Farkas   Gretchen Saunders
Deputy Superintendent, Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20200114_977 (Board Meeting) * Section B Item# 6.09