Business Services Information Item

DATE:	Tuesday, February 4, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Hillsborough County Public Schools' (HCPS) Rebate from Agreement with Staples Contract & Commercial, Inc. (Staples) (Business Services Division)
EXECUTIVE SUMMARY
On August 1, 2018, the Board approved the piggyback agreement between Lodi, CA Unified School District and Staples for the purchase of office, school, and other workplace-related supplies and services. After successful training and contract implementation, all school and district sites began purchasing from Staples on September 1, 2018, for their office and school supply needs. After our first 12 months' sales of $6,328,143.60, our annual volume rebate received is $316,407.18.  Additional highlights from the first year of the contract include: Quick Start Rebate Earned - $41,390.61 received for an additional 5% of the first two months of the agreement; Enhancement for Improved Ordering Experience specific for HCPS - Completed custom site enhancements, increasing ease-of-use for end-users; School Visits - Staples visited 150 schools to discuss challenges and successes with the new program to determine key focus points for improvement, visits will continue on a regular basis; Quarterly Donations Year 1 - Total Fair Market Value of Classroom Supply Donations $235,729; Office Products Basics Sample boxes - Office Products sample boxes sent to each principal/administrator at each school – total value of $5,500; Back to School Bookkeeper Forum - Sponsored breakfast beverages for meeting and presented training on site enhancements and program question and answer session Sales, rebates, and donations will continue to be monitored for adherence to the contract and quality service to all district sites.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  No)
Annual volume rebate received is $316,407.18 and quick start rebate received is $41,390.61.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

		Gretchen Saunders
		Chief Business Officer (813) 272-4270
		C 12.01
Hillsborough County Public Schools (Florida) * Mtg.#20200204_978 (Board Meeting) * Section C Item# 12.01