Business Services Action Item

DATE:	Tuesday, March 10, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback #20002-PGB-LG of the Agreement Between Tampa Automotive Management, LLC and the Hillsborough County Board Of County Commissioners, Florida - Invitation to Bid (ITB) #19130 Ford, Maintenance, Repair, and Parts (Business Services Division)
EXECUTIVE SUMMARY
If approved, the Transportation Department will utilize this contract to purchase parts, labor and repair services on district white fleet vehicles.  This is a 5-year contract that began on December 5, 2019, and will be active through December 4, 2024.  Hillsborough County Public Schools will commence its use effective March 11, 2020.  Piggyback agreements may be terminated at any time.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $300,000 will be available in the Transportation Department budget.  For tracking purposes, the project number specific to this agenda item is 5335.  As of February 13, 2020, the remaining balance less encumbrances for this line item equaled $425,982.79.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services James Beekman, General Manager, Transportation

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20200310_980 (Board Meeting) * Section B Item# 6.15