Business Services Action Item

DATE:	Tuesday, March 10, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Letter of Agreement between Ford & Associates, Inc. and The School Board of Hillsborough County, Florida (Business Services Division)
EXECUTIVE SUMMARY
The District's financial advisor provides non-exclusive advice regarding financial matters related to issuing and refinancing certain types of debt instruments as prescribed by Florida Statutes including, but not limited to, general obligation bonds, racetrack revenue bonds, lease revenue bonds, Certificates of Participation, Tax and Revenue Anticipation Notes, and sales tax bonds. In addition, they assist with disclosure of information to the investment community in conjunction with its prospective issuance of financial instruments.  Per Florida Administrative Code 6A-1.012(11)(a) Purchasing Policies, the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived for the purchase of professional services, which shall include, without limitation, artistic services; academic program reviews; lectures by individuals; auditing services not subject to Section 218.391, F.S.; and legal services, including attorney, paralegal, expert witness, court reporting, appraisal, or mediator services. The initial term of this agreement shall be for one year, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures for 2018/2019 were $78,783 and were $260,283 for 2017/2018. These expenses are budgeted and paid from the Debt Service Fund, site 9414, Districtwide Expenses.  There is not one specific project number assigned for this purchase.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Steve Brady, Assistant Department Manager, Cash Management

		Gretchen Saunders
		Chief Business Officer (813) 272-4270
		B 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20200310_980 (Board Meeting) * Section B Item# 6.14