Business Services Action Item

DATE:	Tuesday, March 10, 2020
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Lowest Responsive, Responsible Bid Submitted by Messina Truck Center - Invitation to Bid (ITB) #19119-DST-IV Refrigerated Trucks - Purchase (Business Services Division)
EXECUTIVE SUMMARY
On January 18, 2020, Procurement Services, in conjunction with Student Nutrition Services (SNS), issued an ITB for the purchase of three temperature-controlled, refrigerated trucks. These trucks will be used for the delivery of meals from the Silo Culinary Kitchen to 12 finishing kitchens and 18 schools. Additionally, during the summers, pre-packaged meals are delivered to approximately 100 Parks and Recreation programs. The approval of these additional trucks will allow SNS to be less dependent on a meal delivery contractor during our summer food service program. This recommendation has been reviewed by the General Manager of SNS. The award of this contract will be for a mutually agreed upon period to allow for project completion and the delivery of all of the vehicles. All prices offered are firm against any increase for the initial term. There is a 30-day termination for convenience clause included in this contract.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $300,000 will be available in the SNS budget.  There is not one specific project number specific to this agenda item.  As of February 17, 2020, the remaining balance less encumbrances for this item equaled $300,000.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Shani Hall, General Manager, Student Nutrition Services

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20200310_980 (Board Meeting) * Section B Item# 6.10