Action Item
|
Business Services
Action Item |
| DATE: | Tuesday, March 31, 2020 |
| TO: | School Board Members |
| FROM: | Addison Davis, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Piggyback #19229-PGB-CJ of the Agreement Between Rug-Ed Products, Inc. and The School District of Seminole County, Florida (SDSC) - Invitation to Bid (ITB) #18190158B-BN iPad Cases with Accidental Damage Protection <em><strong>(Business Services Division)</strong></em> | |
| EXECUTIVE SUMMARY | |
| If approved, Hillsborough County Public Schools (HCPS) will piggyback SDSC’s agreement to purchase iPad protective cases designed for use in K-12 institutions which includes accidental damage protection. In the event that a device is damaged, the vendor will provide an expedited process to repair or replace the effected item. The SDSC agreement is a 3-year contract beginning October 9, 2019 through September 23, 2022. HCPS will commence its use effective April 8, 2020. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.<br /> <br /> In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards. | |
| STRATEGIC OBJECTIVES | |
| • Provide a student-centered learning environment that engages every child, • Continuously improve processes and systems, • Establish a strong foundation of financial stewardship | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $60,000 will be available in various district budgets. There is not one specific project number assigned for these purchases. | |
| EVALUATION | |
| Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. | |
| SUBMITTED BY:
Corey A. Murphy, General Manager, Procurement Services Rick Laneau, General Manager, Information Technology |
|
| Christopher Farkas | Gretchen Saunders | |
| Deputy Superintendent, Operations (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| B 6.01 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20200331_1016 (Board Meeting) * Section B Item# 6.01 | ||