Action Item
|
Business Services
Action Item |
| DATE: | Tuesday, March 31, 2020 |
| TO: | School Board Members |
| FROM: | Addison Davis, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Piggyback #20029-PGB-LG of the Agreement Between Boulevard Tire Center and The School District of Orange County, Florida - Invitation to Bid ;(ITB) #1908212-GCO Tires, Retreads and Mounting <em><strong>(Business Services Division)</strong></em> | |
| EXECUTIVE SUMMARY | |
| If approved, Hillsborough County Public Schools (HCPS) will piggyback The School Board of Orange County’s agreement to purchase tires and related services for our yellow fleet. This is a 3-year contract beginning October 9, 2019, through October 8, 2022, with two 1- year renewals. HCPS will commence its use effective April 8, 2020. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.<br /> <br /> In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards. | |
| STRATEGIC OBJECTIVES | |
| • Establish a strong foundation of financial stewardship, • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $420,000 will be available in the Transportation Department budget for inventory purchases. Product is purchased from object 1150 and placed into the Transportation Department’s inventory. As of March 4, 2020, the remaining balance less encumbrances for this line item equaled $7,946,696.68. | |
| EVALUATION | |
| Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. | |
| SUBMITTED BY:
Corey A. Murphy, General Manager, Procurement Services James Beekman, General Manager, Transportation |
|
| Christopher Farkas | Gretchen Saunders | |
| Deputy Superintendent, Operations (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| B 6.02 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20200331_1016 (Board Meeting) * Section B Item# 6.02 | ||