Action Item
|
Business Services
Action Item |
| DATE: | Tuesday, March 31, 2020 |
| TO: | School Board Members |
| FROM: | Addison Davis, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Recommendation Regarding the Purchase of Freightliner Parts and Services from Southport Truck Group (Sole-Source Provider) <em><strong>(Business Services Division)</strong></em> | |
| EXECUTIVE SUMMARY | |
| Southport Truck Group is a local dealer and warranty repair center for original equipment manufacturer Freightliner parts and service including engine and chassis. The Transportation Department purchases over 1,800 parts from Southport Truck Group. They are the only authorized dealer for Freightliner in Hillsborough County. <br /><br />In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source as specified by the FLDOE, the district school board may negotiate on the best terms and conditions with the single source vendor. | |
| STRATEGIC OBJECTIVES | |
| • Establish a strong foundation of financial stewardship | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $200,000 will be available in the Transportation Department budget. For tracking purposes, the project number specific to this agenda item is 5335. As of March 4, 2020, the remaining balance less encumbrances for this line item equaled $63,372.21. Funds for the remainder of the contract term will be allocated in the next fiscal year's budget. | |
| EVALUATION | |
| Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. | |
| SUBMITTED BY:
Corey A. Murphy, General Manager, Procurement Services James Beekman, General Manger, Transportation Services |
|
| Christopher Farkas | Gretchen Saunders | |
| Deputy Superintendent, Operations (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| B 6.03 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20200331_1016 (Board Meeting) * Section B Item# 6.03 | ||