Business Services Item

DATE:	Tuesday, July 7, 2020
TO:	School Board Members
FROM:	Addison Davis, Superintendent
SUBJECT / RECOMMENDATIONS
<p>Approve the Lowest Responsive, Responsible Bid Submitted by Glass Protection Specialist of Florida, LLC - Invitation to Bid (ITB) #20076-MST-IV Window Tinting and Related Services (<em>Finance Division</em>)</p>
EXECUTIVE SUMMARY
<p>On May 1, 2020, Procurement Services, in conjunction with the Maintenance Operation Department, issued an ITB for vendors to provide window tint and window security film, installation, and repair throughout the District.</p> <p>The initial term of this agreement shall be for one year, with four additional 1-year renewals. There is a 30-day termination for convenience clause included in this contract. &nbsp;All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.</p>
STRATEGIC OBJECTIVES
<p>• Establish a strong foundation of financial stewardship</p> <p>• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health</p>
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
<p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p>
SUBMITTED BY:  Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

		Gretchen Saunders
		Chief Financial Officer (813) 272-4270
		B 6.02
Hillsborough County Public Schools (Florida) * Mtg.#20200707_1006 (Board Meeting) * Section B Item# 6.02