Item
|
Business Services
Item |
| DATE: | Tuesday, June 23, 2020 |
| TO: | School Board Members |
| FROM: | Addison Davis, Acting Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| <p>Approve the Increase in Expenditures for Request for Proposals (RFP) #16091-MST Camera and Access Control Systems (Installation, Maintenance, Repair, and Modification) <em>(Finance Division)</em></p> | |
| EXECUTIVE SUMMARY | |
| <p>On October 4, 2016, the Board approved RFP #16091-MST for the purchase of maintenance, repair, and modification of existing security cameras and access control systems, as well as the installation of new equipment at various district sites. </p> <p>At this time, future expenditures have exceeded the amount originally estimated, requiring additional Board approval. Under the Safety and Security of School Buildings Grant, the District will be installing new camera systems where needed and reinforcing and adding to existing systems. This project will be completed over two years for a total of $3,500,390. The District has negotiated a savings of $291,970 for this large purchase. </p> | |
| STRATEGIC OBJECTIVES | |
| <p>• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health</p> <p>• Establish a strong foundation of financial stewardship</p> | |
| FINANCIAL IMPACT (Budgeted: No) | |
| EVALUATION | |
| <p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p> <p> </p> | |
| SUBMITTED BY:
Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 Christopher Farkas, Chief Operating Officer, christopher.farkas@hcps.net, (813) 272-4004 |
|
| Gretchen Saunders | ||
| Chief Financial Officer (813) 272-4270 |
||
| B 6.17 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20200623_1005 (Board Meeting) * Section B Item# 6.17 | ||