Business Services Item

DATE:	Tuesday, July 7, 2020
TO:	School Board Members
FROM:	Addison Davis, Superintendent
SUBJECT / RECOMMENDATIONS
<p>Approve the Lowest Responsive, Responsible Bid Submitted by Advanced Recreational Concepts - Invitation to Bid (ITB) #20074-MST-IV Playground Safety Services - Synthetic Rubber <em>(Finance Division)</em></p>
EXECUTIVE SUMMARY
<p>On May 13, 2020, Procurement Services, in conjunction with Sites and Utilities, issued an ITB to establish fixed pricing for the installation and repair of synthetic rubber playground safety surfaces. These surfaces are installed and/or repaired to a compacted thickness in order to be in compliance with Consumer Products Safety Commission guidelines.</p> <p>The initial term of this contract shall be for a one-year period, with four 1-year renewals. All prices are firm against any increase for the initial term. There is a 30-day termination for convenience clause included in this contract. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.</p>
STRATEGIC OBJECTIVES
<p>• Establish a strong foundation of financial stewardship</p> <p>• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health</p>
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
<p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p>
SUBMITTED BY:  Christopher Farkas, Chief of Operations, Christopher.farkas@hcps.net, (813) 272-4004

		Gretchen Saunders
		Chief Financial Officer (813) 272-4270
		B 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20200707_1006 (Board Meeting) * Section B Item# 6.03