Business Services Item

DATE:	Tuesday, July 7, 2020
TO:	School Board Members
FROM:	Addison Davis, Superintendent
SUBJECT / RECOMMENDATIONS
<p>Approve Amendment 2 with EduPoint for Additional Resources to Implement Synergy Student Information System (SIS) (<em>Information Technology</em>)</p>
EXECUTIVE SUMMARY
<p>On July 30, 2019, the Board approved the highest ranking reply from Edupoint Educational Systems for Invitation to Negotiate #18082-DST-IV to replace our SIS. This agenda item provides additional subject matter experts to assist with, and accelerate the implementation of the Edupoint Synergy SIS. Delays to the implementation timeline have occurred as district resources were redirected to support eLearning due to COVID-19, as well as address production support and required updates to our legacy SIS.</p> <p>Timely implementation of the new SIS is needed to deliver accurate data necessary to drive transformation, increase information reliability, and reduce risks and cost.</p>
STRATEGIC OBJECTIVES
<p>• Provide a student-centered learning environment that engages every child</p> <p>• Engage and communicate with families and stakeholders</p> <p>• Continuously improve processes and systems</p>
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
<p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p>
SUBMITTED BY:  Rick Laneau, General Manager, Information Technology, rick.laneau@hcps.net, (813) 272-4254 Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374

		Gretchen Saunders
		Chief Financial Officer (813) 272-4270
		B 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20200707_1006 (Board Meeting) * Section B Item# 6.10