Business Services Item

DATE:	Tuesday, August 25, 2020
TO:	School Board Members
FROM:	Addison Davis, Superintendent
SUBJECT / RECOMMENDATIONS
<p>Approve Piggyback #20132-PGB-BJH of the Agreement Between Mobile Modular Management Corp. and Suwannee County School District (SCSD) - Request for Proposal (RFP) #20-209 Type IIB Panelized Modular Buildings <em>(Finance Division)</em></p>
EXECUTIVE SUMMARY
<p>On April 28, 2020, the Board approved the expenditures for current and upcoming leases of portable classrooms due to overcrowding at multiple school sites. Since this approval, the SCSD agreement has expired and a new agreement has been awarded. At this time, Board approval is requested to piggyback the new SCSD agreement in order to continue with the purchases as described on April 28, 2020.&nbsp;&nbsp;</p> <p>The first term of the SCSD agreement is for five years from July 1, 2020, through June 30, 2025, with the option to renew for an additional three years. This piggyback agreement may be terminated at any time. This item will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications.&nbsp;</p> <p>In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements.</p>
STRATEGIC OBJECTIVES
<p>• Establish a strong foundation of financial stewardship</p> <p>• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health</p> <p>• Construct and maintain facilities that create an environment conducive to teaching and learning</p>
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
<p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p>
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Service, corey.murphy@hcps.net, (813) 272-4374 Christopher Farkas, Chief Operating Officer, christopher.farkas@hcps.net, (813) 272-4004

		Gretchen Saunders
		Chief Financial Officer (813) 272-4270
		B 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20200825_1023 (Board Meeting) * Section B Item# 6.08