Item
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Business Services
Item |
| DATE: | Tuesday, September 8, 2020 |
| TO: | School Board Members |
| FROM: | Addison Davis, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| <p>Approve Piggyback #20149-PGB-CJ of the Agreement Between Amazon Services, LLC (Amazon Business) and Prince William County Schools (PWCS) - Agreement R-TC-17006 Online Marketplace for the Purchase of Products and Services <em>(Finance Division)</em></p> | |
| EXECUTIVE SUMMARY | |
| <p>On September 14, 2016, PWCS issued Request For Proposals (RFP) R-TC-17006 for an online marketplace for the purchases of products and services. This agreement includes office supplies, classroom, school, and art materials, books, electronics, and various other categories. If approved, the Amazon Business contract will provide a greater breadth of product availability and increases our pricing comparison options, maximizing the best value possible for schools and district sites. Features of the agreement include bulk quantity discounts, research and sourcing teams, spend controls, and reporting and analytics. </p> <p>This RFP was issued with the intent of being available to public agencies nationwide through a national purchasing cooperative. The contract is offered through OMNIA Partners, Public Sector, a premier purchasing organization for state and local government, K-12 education, colleges and universities. The most recent twelve months volume of this agreement was $244,000,000 through 36,000 participating agencies. </p> <p>The initial term of the PWCS agreement is five years from January 19, 2017, through January 18, 2022, with the option to renew for three additional 2-year periods. This agreement may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. </p> <p>In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements.</p> | |
| STRATEGIC OBJECTIVES | |
| <p>• Continuously improve processes and systems</p> <p>• Establish a strong foundation of financial stewardship</p> | |
| FINANCIAL IMPACT (Budgeted: No) | |
| EVALUATION | |
| <p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p> <p> </p> | |
| SUBMITTED BY: Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 | |
| Gretchen Saunders | ||
| Chief Financial Officer (813) 272-4270 |
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| C 6.06 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20200908_1009 (Board Meeting followed by Public Hearing) * Section C Item# 6.06 | ||