Business Services Item

DATE:	Tuesday, September 22, 2020
TO:	School Board Members
FROM:	Addison Davis, Superintendent
SUBJECT / RECOMMENDATIONS
<p>Approve the Highest Ranked Proposal from Imperial Bag &amp; Paper Company, LLC - Request for Proposals (RFP) #20126-DST-IV Paper Products - Student Nutrition Services (SNS) <em>(Finance</em> <em>Division</em>)</p>
EXECUTIVE SUMMARY
<p>On July 8, 2020, Procurement Services, in conjunction with SNS, issued an RFP for paper products to be used in school cafeterias and lunchrooms including storage and to-go bags, plates, bowls, lunch trays, napkins, cups, and corrugated boxes.&nbsp;</p> <p>The initial term of the contract shall be from January 1, 2021, through June 30, 2022. This contract may be renewed for four additional 1-year periods. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for the first term of the agreement. This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications.</p>
STRATEGIC OBJECTIVES
<p>• Establish a strong foundation of financial stewardship</p>
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
<p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person review. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p>
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004

		Gretchen Saunders
		Chief Financial Officer (813) 272-4270
		B 6.05
Hillsborough County Public Schools (Florida) * Mtg.#20200922_1010 (Board Meeting) * Section B Item# 6.05