Business Services Item

DATE:	Tuesday, September 22, 2020
TO:	School Board Members
FROM:	Addison Davis, Superintendent
SUBJECT / RECOMMENDATIONS
<p>Approve the Purchase of International/Navistar Parts and Labor from Sun State International Truck, LLC (Sun State) (Sole-Source Provider) <em>(Finance Division)</em></p>
EXECUTIVE SUMMARY
<p>Sun State is the local dealer for original equipment manufacturer (OEM) International/Navistar and IC Bus related parts, service, warranty, and repairs. They are the only factory-authorized dealer for DeSoto, Hardee, Hernando, Highlands, Hillsborough, Manatee, Pasco, Pinellas, Polk, and Sarasota Counties.</p> <p>Sole-source suppliers are reviewed annually for expenditures and possible new entries to the market. Pursuant to the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source as specified by the FLDOE, the district school board may negotiate on the best terms and conditions with the single source vendor.</p>
STRATEGIC OBJECTIVES
<p>• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health</p> <p>• Establish a strong foundation of financial stewardship</p>
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
<p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p>
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 James Beekman, General Manager, Transportation Department, james.beekman@sdhc.k12.fl.us, (813) 982-5511

		Gretchen Saunders
		Chief Financial Officer (813) 272-4270
		B 6.04
Hillsborough County Public Schools (Florida) * Mtg.#20200922_1010 (Board Meeting) * Section B Item# 6.04