Item
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Business Services
Item |
| DATE: | Tuesday, October 20, 2020 |
| TO: | School Board Members |
| FROM: | Addison Davis, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| <p>Approve the Increase in Expenditures for Agreement #14130-PGB Communication Systems <em>(Operations Division)</em></p> | |
| EXECUTIVE SUMMARY | |
| <p>On March 12, 2019, the Board approved the assessment and installation of two-way radio communications enhancement systems to help ensure the safety of building occupants and first responders by extending the coverage of the public safety radio systems, managed by Hillsborough County Sheriff's Office, to the interior areas of the building. The coverage is increased through the use of special bi-directional amplifiers (BDAs) and a network of indoor antennas strategically located to provide reliable public safety radio system coverage throughout the interior of a building. Each BDA is a custom-designed solution. Variables such as building materials, weak signal spots, and signal interference create specific challenges. This continued project will ensure radio frequency (RF) coverage levels for each district building meet or exceed those required by NFPA 72, National Fire Alarm and Signaling Code, 2013 Edition, as amended. The contract will specifically be used to provide licensed staff from Communications International, Inc., to test RF signal strength, conduct system planning and design, install and support BDAs, and Distributed Antenna Systems within district facilities where needed. </p> <p>As this project has progressed and more district sites have been evaluated, future expenditures have exceeded the amount originally estimated, requiring additional Board approval. </p> | |
| STRATEGIC OBJECTIVES | |
| <p>• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health</p> <p>• Establish a strong foundation of financial stewardship</p> | |
| FINANCIAL IMPACT (Budgeted: No) | |
| EVALUATION | |
| <p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p> | |
| SUBMITTED BY:
Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 Christopher Farkas, Chief Operating Officer, christopher.farkas@hcps.net, (813) 272-4004 John Newman, Chief of Security and Emergency Management, john.newman@sdhc.k12.fl.us, (813) 840-7215 |
|
| Gretchen Saunders | ||
| Chief Financial Officer (813) 272-4270 |
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| C 6.10 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20201020_1012 (Board Meeting) * Section C Item# 6.10 | ||