Business Services Item

DATE:	Tuesday, October 20, 2020
TO:	School Board Members
FROM:	Addison Davis, Superintendent
SUBJECT / RECOMMENDATIONS
<p>Approve the Piggyback #20168-PGB-CJ of the Agreement between the State of Florida Department of Management Services (DMS) and Various Vendors - Agreement #55000000-20-NY-ACS Books and Non-Print Library Materials and Related Ancillary Services <em>(Academic Services)</em></p>
EXECUTIVE SUMMARY
<p>The DMS Division of State Purchasing has established a new contract for Books and Non-Print Library Materials and Related Ancillary Services. This contract source provides books (e.g. trade, non-trade, scientific, technical, law, textbooks, reference, etc.) and non-print library materials (e.g. audio books on CD/DVD and MP3/MP4, non-subscription eBooks, motion pictures and videos on DVD and Blu-ray, educational software, audio visual materials, etc.).&nbsp;&nbsp;</p> <p>The initial term of the DMS agreement is from July 7, 2020, through May 31, 2022, with the two additional 1-year renewal options. Hillsborough County Public Schools (HCPS) will commence its use October 21, 2020. This agreement may be terminated at any time. This item will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications.&nbsp;</p> <p>As per Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(5) the district school board shall receive and give consideration to the prices available to it under rules of DMS, Division of Purchasing. District school boards may use prices established by the Division of Purchasing through its state purchasing agreement price schedule. Contractors awarded under this DMS agreement may not establish other agreements in similar size and scope at lower prices; however, HCPS will negotiate discounts for one-time delivery of large, single orders, as allowable under this agreement.&nbsp;</p> <p>In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements.</p>
STRATEGIC OBJECTIVES
<p>• Improve Student Achievement</p> <p>• Establish a strong foundation of financial stewardship</p>
FINANCIAL IMPACT (Budgeted:  No)
EVALUATION
<p>Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.</p>
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 Terry Connor, Deputy Superintendent/Chief Academic Officer, terry.connor@hcps.net, (813) 272-4221

		Gretchen Saunders
		Chief Financial Officer (813) 272-4270
		B 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20201020_1012 (Board Meeting) * Section B Item# 6.14