HCPS FL Logo Business Services
Action Item
DATE: Tuesday, January 17, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16137-MST Painting Services (Business Services Division)
This bid was prepared at the request of the Facilities Maintenance Support Department to identify qualified vendors to provide painting services, as needed, throughout the district. Award of this contract shall be to the lowest responsive, responsible bidders, as specified by the bid. This recommendation has been reviewed by the Facilities Maintenance Support Manager.

The initial term of this agreement shall be for a one-year period, with four one-year renewals.  There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent.

• Establish a strong foundation of financial stewardship
Annual expenditures are estimated to be $400,000.00. For tracking purposes, the project number specific to this agenda item is 8028. Painting services are needed districtwide, therefore, funds are transferred from the using site to the Facilities Maintenance Support budget for the purchase, as needed.
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20170117_805 (Board Meeting) * Section C Item# 6.09