Business Services Action Item

DATE:	Tuesday, January 17, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Annual Software Maintenance for SAP Business Objects Software Licenses (Business Services Division)
EXECUTIVE SUMMARY
On September 29, 2015, the Board approved the purchase of SAP Business Objects software licenses, support, and maintenance.   The agenda included $137,500.00 for annual software maintenance through December 31, 2016.  This agenda approves the continued use of the software on an annual basis and ensures the most secure and up-to-date version of the software, regular upgrades to the product, and annual ongoing software support are available to meet the district’s growing information needs and security requirements.
STRATEGIC OBJECTIVES
All Strategic Objectives
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $137,500.00 will be available in the Information Technology budget. For tracking purposes, the project number specific to this agenda item is 9999. As of Thursday, December 15, 2016, the remaining balance less encumbrances for this line item equaled $137,500.00.
EVALUATION
Over 2,000 employees including bookkeepers, secretaries, accountants, accounting clerks, and the entire business team use more than 1,000 SAP Business Objects reports in their day-to-day working and research activities.  This much-needed software tool is used at all sites across the district to insure fiscal responsibility and stewardship.  Additional reports are used by schools and district level teams to track detailed data from our Student Information System.
SUBMITTED BY:  Corey Murphy, General Manager, Procurement Services Rick Laneau, General Manager, Information Technology

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.25
Hillsborough County Public Schools (Florida) * Mtg.#20170117_805 (Board Meeting) * Section C Item# 6.25