HCPS FL Logo Business Services
Action Item
DATE: Tuesday, July 19, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors – Invitation to Bid (ITB) #16048-DST CCTV-LAN Cabling Services (Business Services Division)
EXECUTIVE SUMMARY
On June 7, 2016, Procurement Services, in conjunction with Information Technology (IT) Infrastructure and Shared Services, issued an ITB to establish fixed pricing for troubleshooting and repair of local access network and closed circuit television systems.  Services include, but are not limited to, providing all labor, materials, supervision, tools, supplies, and equipment necessary for the completion of assigned projects.

To provide additional bidding opportunities for vendors, the district was split into three maintenance areas (Maintenance Central, Maintenance East, and Maintenance West).  Award of this agreement shall to the lowest responsive, responsible bidder, per maintenance area, as specified in the bid.  This recommendation has been reviewed by the Department Manager of IT Infrastructure and Shared Services.

The initial term of this agreement shall be for 1 year beginning August 28, 2016, with 3 additional 1-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds will be available in various department budgets districtwide including capital outlay, IT infrastructure, and various district sites. There is no specific project number assigned for these purchases. Expenditures are estimated to be $330,000.00 for 2016/2017.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Daniel I. Schultz, General Manager, Information and Technology
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270		   Chief of Staff
(813) 272-4986
    C 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20160719_764 (Board Meeting) * Section C Item# 6.14