HCPS FL Logo Business Services
Action Item
DATE: Tuesday, April 4, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #17000-DST Commodity Food Processing (Business Services Division) 
On May 24, 2016, the Board approved RFP #16031-DST, Primary Food Service Distributor, for the purchase and delivery of condiments, snack items, and main-line food products for Student Nutrition Services. This solicitation, ITB #17000-DST Commodity Food Processing, establishes the lowest cost per serving for the processing of donated bulk or raw foods, provided by the United States Department of Agriculture (USDA), into ready-to-use menu items for the National School Lunch Program.  The processing of donated bulk or raw commodity products is administered by the USDA and the Florida Department of Agriculture. Processing reduces the commercial price on menu items, resulting in a substantial savings to the district.

This contract shall be awarded based on the lowest cost per serving, as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services.  The term of this contract shall be for a one-year period beginning July 1, 2017.  Due to changes in USDA requirements, it is necessary to solicit this bid annually.

• Establish a strong foundation of financial stewardship
Because this bid reduces the cost of ready-to-use menu items purchased under RFP #16031-DST, the district does not expend dollars for this bid. The reduced costs for these menu items are estimated at $5,900,000.00 for the 2017/2018 fiscal year.
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20170404_809 (Board Meeting) * Section C Item# 6.14