HCPS FL Logo Business Services
Action Item
DATE: Tuesday, July 19, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Mission Critical Systems, Inc. - Invitation to Bid (ITB) #16069-DST Fortinet Forticare (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Office of Information Technology (IT) to establish lowest pricing for subscription and hardware maintenance on the district’s core Internet filter and network security appliances.  The maintenance provides 24/7 support, software updates and upgrades, technical support services, and hardware replacement in the event of failure. The Fortinet solution meets the filtering requirements set forth in the Children's Internet Protection Act (CIPA) and the E-Rate program.  

Award of this agreement shall be to the lowest responsive, responsible bidder, as specified in the bid.  The Executive Officer of IT Compliance has reviewed this recommendation.  The term of this agreement shall be for a 1-year period beginning July 25, 2016, with 1-year renewals for 2 years.  The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures for 2015/2016 are $249,303.74. Funds in the amount of $286,486.85 are included in the 2016/2017 Information Technology budget for this expense. The increase in cost for this fiscal year is due to an additional amount of equipment covered. There is no specific project number assigned for this purchase.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Richard Laneau, Executive Officer IT Compliance, Information Technology
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270		   Chief of Staff
(813) 272-4986
    C 6.21
Hillsborough County Public Schools (Florida) * Mtg.#20160719_764 (Board Meeting) * Section C Item# 6.21