HCPS FL Logo Business Services
Action Item
DATE: Tuesday, May 2, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Lowest Responsive, Responsible Bid Submitted by M & B Products, Inc. - Invitation to Bid (ITB) #17018-DST Meal Delivery - Summer Program (Business Services Division)
On February 23, 2017, Procurement Services, in conjunction with Student Nutrition Services, issued an ITB for a meal delivery contractor for summer programs.  This bid establishes firm pricing for trucks and drivers to deliver cold breakfasts, lunches, and snacks from the Student Nutrition Services Production Distribution Center to approximately 90 summer program sites.  These deliveries are made on a daily basis, Monday through Friday.

This recommendation has been reviewed by the manager of Student Nutrition Services.

The initial term of this agreement shall be for a one-year period, with four one-year renewals.  There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

• Establish a strong foundation of financial stewardship
Funds in the amount of $130,000.00 will be available in the Student Nutrition Services budget. For tracking purposes, the project number specific to this agenda item is 4602. As of Monday, April 3, 2017, the remaining balance less encumbrances for this line item equaled $130,000.00.
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20170502_811 (Board Meeting) * Section C Item# 6.07