HCPS FL Logo Business Services
Action Item
DATE: Tuesday, June 13, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Lowest Responsive, Responsible Bid Submitted by MicroReplay - Invitation to Bid (ITB) #17029-DST-VT OEM Computer Parts (Business Services Division)
On April 7, 2017, Procurement Services, in conjunction with Information Technology Infrastructure and Shared Services, issued an ITB for original equipment manufacturer (OEM) parts necessary for computer and technology equipment repairs. The district's technology repair department is responsible for self-maintaining technology assets districtwide.  Parts are purchased throughout the year for the maintenance and repair of computer and technology hardware as needed. This recommendation has been reviewed by the Information Technology Infrastructure and Shared Services Manager.

The initial term of this agreement shall be for a one-year period, with four one-year renewals.  There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
• Establish a strong foundation of financial stewardship
Funds in the amount of $200,000 will be available in the General Fund Reserve for inventory purchases for 2017/2018. Product is initially purchased from object 1150 and placed into Information Technology Repair inventory. As product is needed districtwide, the product and expense are both transferred to the using site. As of May 24, 2017, the remaining balance less encumbrances for this line item equaled $5,580,219.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Rick Laneau, General Manager, Information Technology
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.25
Hillsborough County Public Schools (Florida) * Mtg.#20170613_814 (Board Meeting) * Section C Item# 6.25