B6.10 - Accept the Lowest Responsive, Responsible Bid Submitted by JSM Services, Inc. - Invitation to Bid (ITB) #19050-MST-IV Aerification, Verticutting, and Top Dressing of Athletic Fields Services (Business Services Division)

On April 8, 2019, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITB for professional services to provide aerification, verticutting, and top dressing of athletic field locations throughout the county. Aerification, verticutting, and top dressing promote a healthy natural turf and helps  maintain durability against wear and tear. This recommendation has been reviewed by the Facilities Maintenance Support Manager.

The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

* Establish a strong foundation of financial stewardship, * Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health, * Construct and maintain facilities that create an environment conducive to teaching and learning

Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.