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Hillsborough County Public Schools, Florida
Tuesday, 06/11/2019
School Board Meeting
Title

B6.09 - Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #19053-MST-IV Athletic Field Marking Paint (Business Services Division)

Description

On April 17, 2019, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITB to establish fixed pricing for athletic field marking, court and gymnasium concrete stain, and pavement marking paint.  Award of this contract shall be to the lowest responsive, responsible bidders, as specified in the bid.  This recommendation has been reviewed by the Sites and Utilities Department Manager.

The initial term of this agreement shall be for a 1-year period beginning June 12, 2019, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

Gap Analysis

Previous Outcomes

Expected Outcomes

Strategic Plan Goal

* Establish a strong foundation of financial stewardship, * Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

Recommendation

Contact

Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance

Financial Impact

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders, Chief Business Officer (813) 272-4270