B6.04 - Award the Lowest Responsive, Responsible Bid Submitted by Citory Solutions LLC - Invitation to Bid  (ITB) #20039-MST-KJ Aluminum Walkway Covers - New Installation, Maintenance and Repair (Business Services Division)

On February 26, 2020, Procurement Services, in conjunction with Facilities Maintenance Department, issued an ITB for Aluminum Walkway Covers - New Installation, Maintenance and Repair.  The purchase of new installation, maintenance and repair of walkway covers at various schools and sites within the district will be on an as needed basis.  

The initial term of this agreement shall be for one year, with four 1-year renewals.  There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for one year from the effective date.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms and the specifications.

The District is in need of replacing and/or repairing Aluminum Walkway Covers.  The covers provide shelter from the weather elements to our students, staff and visitors.

Previous contract for Aluminum Walkways was a Piggyback Agreement Between Citory Solutions LLC and St. Johns County School District, Florida.  This was approved by the Board and successfully implemented during the previous year. 

Upon approval, the District expects the vendors to provide the requested goods and services according to the terms and conditions listed in the Agreement.  The awarded vendor is: 

Citory Solutions LLC.

* Continuously improve processes and systems

* Establish a strong foundation of financial stewardship

* Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health

Award Invitation to Bid #20039-MST-KL Aluminum Walkway Covers

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@sdhc.k12.fl.us, (813) 272-4374
Christopher Farkas, Deputy Superintendent, Operations, chris.farkas@hcps.net, (813) 272-4004

Funds in the amount of $400,000 will be available in Fund 370 - Millage. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.