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Hillsborough County Public Schools, Florida
Tuesday, 04/28/2020
School Board Meeting
Title

B6.14 - Approve the Disposal of Obsolete Tangible and Intangible Personal Property (Business Services Division)

Description

Disposal will be by auction to the highest bidder or by salvaging parts. Tangible and intangible personal property requested for removal from the property records no longer serve a district purpose, is nonfunctional (obsolete), damaged beyond economical repair, or harvested for parts. There are 63,329 computers, laptops and hand held devices currently listed in inventory that have exceeded their usefulness, or will over the next year, that have been included in this agenda. These have been identified for removal and includes 5,468 laptops and hand held devices that were acquired for less than $1,000, but lists a $304,348.69 book value.  Assets below $1,000 are not included in financial statements and this book value is only for informational purposes. There are 50 items with a remaining net book value of $29,261.70 and 17,197 items with a zero net book value. The period for this report is October 1, 2019 – March 31, 2020.

Gap Analysis

Generally Accepted Accounting Principles require that assets, which are nonfunctional or damaged beyond economical repair, be removed from the property records. State Statute 274.05, 274.06, and 274.07 states the governmental unit shall have discretion to classify property as surplus and with consideration of what is in the best interests of the district, may lawfully dispose of it. The authority for disposal shall be recorded in the School Board Meeting minutes.

Previous Outcomes

This information had previously been presented quarterly and helps our team to document where training or paperwork is needed. 

Expected Outcomes

The Board to approve the disposal of obsolete tangible and intangible personal property. 

Strategic Plan Goal

Establish a strong foundation of financial stewardship.

Recommendation

For the Board to approve disposal of obsolete tangible and intangible personal property.

Contact

Jeffrey A. Robison, Property Control Manager, jeff.robison@sdhc.k12.fl.us, (813) 744-8874

Financial Impact

There are zero additional costs to the district. The Fixed Assets Master File will be reduced by $29,261.70, which is the remaining net book value of the 50 attached assets. Governmental agencies, per Government Accounting Standards Board Statement 34, are required to utilize depreciation in reporting net assets.  All proceeds received from the auction will be deposited into the appropriate funding source.

Review Comments

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Gretchen Saunders, Chief Business Officer (813) 272-4270