C6.15 - Approve the Increase in Expenditures for the Piggyback #16091-PGB of the Agreement Between Mobile Modular Management Corporation and Suwannee County Public Schools, Florida – Request for Proposal (RFP) #11-203 Type IIB Panelized Modular Buildings (Business Services Division)

On January 17, 2017, the Board approved the piggyback of the agreement between Mobile Modular Management Corporation and Suwannee County Public Schools, Florida. The District currently has 60 portables at Lennard High School, Tampa Heights Elementary, Sessums Elementary, and Lockhart Elementary Schools. 

At this time, future expenditures have exceeded the amount originally estimated, requiring additional Board approval.  Overcrowding at multiple district schools require the addition of portable classrooms.  Those schools are detailed on the attachment.  

The Suwannee County Public Schools agreement is valid through June 30, 2020, and will be replaced by a new agreement effective July 1, 2020. 

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.

The District requires modular, portable classrooms to help alleviate overcrowding at schools. This ensures students are given the adequate space needed across the District. 

This piggyback agreement continues to be successful.

Upon approval, the District expects Mobile Modular Management Corporation to continue to provide the requested goods and services according to the terms and conditions listed in the agreement.  

Demonstrates “best practices” in all aspects of safety: student, employee, visitor, facility, transportation, and health
Construct and maintain facilities that create an environment conducive to teaching and learning
Establish a strong foundation of financial stewardship

Approve the increase in expenditures with Mobile Modular Management Corporation.

Corey A. Murphy, General Manager, Procurement Services
Chris Farkas, Deputy Superintendent for Operations

Funds in the amount of $10,189,760 will be available in the Millage portion of the Capital Outlay Fund.  As a result of negotiations, the District receives a 45 percent discount off of the Suwannee bid prices.  This discount resulted in a savings of $1,137,264 in fiscal year 2019/2020. 

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.