B6.16 - Approve the Agreement #20063-PGB-IV with Blackboard, Inc. - Community Engagement Bundle (Business Services Division)
If approved, this agreement will support our school websites, increased capacity to our text message capabilities with ParentLink, website accessibility tools to ensure we are posting content that meets our accessibility guidelines, and, a custom built template for our district website.
This agreement is for a 5-year term, effective May 1, 2020, through April 30, 2025. There is a 30-day termination for convenience clause included in the contract.
In accordance with the Florida Department of Education (FLDOE) Purchasing Policy 6A-1.012(14), a district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.004(11), F.S., may make any acquisition through the competitive solicitation process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board.
The agreement is necessary to ensure clear, consistent, and accessible communication with our community, parents, and staff.
Our previous agreement with Blackboard, Inc. for ParentLink, has been successful to date.
Upon approval, the District expects Blackboard, Inc. to provide the requested goods and services according to the terms and conditions listed in the agreement.
Continuously improves processes and systems
Establish a strong foundation of financial stewardship
Develop a culture of respect, trust, collaboration and equity
Engage and communicate with families and stakeholders
Approve the agreement with Blackboard, Inc.
Corey A. Murphy, General Manager, Procurement Services
Rick Laneau, General Manager, Information Technology
Annual expenditure of $280,022 will be available in the Information Technology department Budget. Implementation and start-up costs in the first period are $47,000.
As a result of negotiations, the District will realize an annual savings of $22,975. This reduction effectively provides the District with a custom diamond template ($18,000 value), the annual accessibility maintenance package ($975 annual value) and three sessions of Virtual Site Launch Consulting ($4,000 value) at no charge.
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.