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Hillsborough County Public Schools, Florida
Tuesday, 05/12/2020
School Board Meeting
Title

B6.02 - Award the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors for Invitation to Bid (ITB) #19249-DST-VT Large Food Service Equipment (Business Services Division)

Description

Invitation to Bid (ITB) #19249-DST-VT Large Food Service Equipment was issued in order to obtain firm fixed pricing from vendors for various items necessary for the operation of food service kitchens and cafes districtwide. Items purchased under this agreement include, but is not limited to, steam tables, ovens, ranges, cooling units, storage units and refrigerators.

This contract shall be awarded based on the lowest cost per item or groups of items, as specified in the bid. Due to constant changes in model numbers and equipment model upgrades, this bid is solicited annually. The recommendation has been reviewed by the General Manager of Student Nutrition Services.  The term of this contract shall be for a 1-year period beginning May 13, 2020.

Gap Analysis

Large food service equipment is used in all Student Nutrition Services' kitchens and cafés for preparation, refrigeration, and storage of food service items throughout the district.

Previous Outcomes

Contracts for large food service equipment have been approved by the Board and successfully implemented during previous years.

Expected Outcomes

Upon approval we expect the vendors to provide awarded items according to the terms and conditions listed in the Bid.  The awarded vendors are:

Beltram Tool Supply, Inc.

Edward Don & Company

International Restaurant Distributors, Inc.

Johnson-Lancaster Sales LLC

Strategic Equipment LLC

Strategic Plan Goal

* Establish a strong foundation of financial stewardship

Recommendation

Award Invitation to Bid #19249-DST-VT Large Food Service Equipment

Contact

Corey A. Murphy, General Manager, Procurement Services, corey.murphy@sdhc.k12.fl.us, (813) 272-4374
Chris Farkas, Deputy Superintendent of Operations, chris.farkas@hcps.net, (813) 272-4004

Financial Impact

Funds in the amount of $850,000 will be available in the Student Nutrition Services budget for these purchases.

Review Comments

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.

Gretchen Saunders, Chief Business Officer (813) 272-4270