B6.27 - Award the Highest Ranked Replies from Multiple Vendors - Invitation to Negotiate (ITN) #20044-MST-IV General Planning Services (Financial Services Division)

On March 25, 2020, Procurement Services, in conjunction with Growth Management and Planning Department, issued an ITN to seek proposals from qualified professionals (members of the American Institute of Certified Planners), to provide general planning services. The evaluation committee will select a list of firms(s), by area of interest. The committee will recommend firms for use on projects based on the perceived match between specific credentials and project requirements.

The initial term of this agreement shall be for three years, with two 1-year renewals.  There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for one year from the effective date.  This contract will be reviewed and evaluated annually and renewed by the Superintendent, per the terms of the specifications.

Growth Management and Planning is in need of qualified, certified planners to provide services on current and future projects.

This solicitation will replace existing agreement #15069-MST expiring June 23, 2020.

Upon approval, the District expects the vendors to provide the requested services according to the terms and conditions listed in the agreement.  The awarded vendors are:

CivilServ Design Group, Inc.

Stantec Consulting Services, Inc.

WGI, Inc.

Tindale-Oliver & Associates, Inc.

Calvin, Giordano & Associates, Inc.

Halff Associates, Inc.

Vanasse Hangen Brustlin, Inc.

Ardurra Group, Inc.

* Continuously improve processes and systems

* Establish a strong foundation of financial stewardship

* Construct and maintain facilities that create an environment conducive to teaching and learning

Approve ITN #20044-MST-IV General Planning Services.

Corey A. Murphy, General Manager, General Manager Procurement Services, corey.murphy@sdhc.k12.fl.us, (813) 272-4374
Christopher Farkas, Chief Operating Officer, christopher.farkas@sdhc.k12.fl.us, (813) 272-4004

Funds in the amount of $300,000 will be available in the Planning and Growth Management - Lands Proceeds budget.  For tracking purposes, the project number specific to this agenda item is 8142.

Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.